Secretarial Services

What are Secretarial Services?

Secretarial Services encompasses so much more now than in times past when a secretary spent her 9-5 day sat at the typewriter typing formal correspondence and documents whilst making carbon copies for filing – phew, glad those days are gone!

On busy days you may wish you had either a secretary, an admin assitant, a PA or even a virtual assistant – basically another pair of eyes and hands to help see what needs doing and help action the ‘to do’ list.

So what services does a Secretarial Service offer: clerical tasks, copy typing, spreadsheet work, data input, computer skills, dealing with emails, mailshots, research, organising meetings, telephone work, maintaining websites, filing and bookkeeping.

How can these services help you? As the services are available on a freelance basis they can be used on an ad hoc basis, or, regular times can be set up. Knutsford Admin can work on your work from its own office at Gilbert House, Parkgate Industrial Estate, Knutsford, Cheshire or at your own premises.  Being able to call up for help at particularly busy times can be such a relief or setting up a regular visit can be very reassuring.

With advances in computer technology, a far cry from those typewriter days, and to ensure an excellent, continuous and backed up service Knutsford Admin works on Microsoft Office 365.  This means that all work is securely backed up in a cloud environment and is accessible from any PC.  Plus whilst the main point of contact is myself, Helen Rogers, I do have colleagues who work with me to ensure that Knutsford Admin can offer a service 365 days a year!

If you are in, or near Knutsford, Cheshire and are looking for Secretarial Services we look forward to hearing from you.

Bookkeeper, why hire one?

[quote ] Only Robinson Crusoe had everything done by Friday

There’s a horrible feeling that comes along in the pit of your stomach when you realise it’s that time of the year again, the deadline is looming or has loomed and your accounts are far from up to date.

As a bookkeeper someone once said to me “but I don’t like paying bookkeepers to help me pay the HMRC!”. Not easy to sell a bookkeeping service if you look at it like this.

So I’m going to sell the positive side of hiring a bookkeeper to help with your bookkeeping.

The best type of bookkeeper is one who will work independently but is also a good communicator.  Someone who has good attention to detail and works comfortably within deadlines, not at the last minute! Ask for references from their existing clients. Make sure they have backup – a person to cover should they be unexpectedly unavailable and good I.T skills ensuring computer backup, there’s nothing like losing electronic records.

So, why hire a bookkeeper? because in the long run it will be excellent value for money – you will come to value the bookkeeper as part of your team, keeping all the paper in order, while you can work in your business.  Strangely though just knowing the bookkeeper is coming in to the office will, in itself, help keep things in order, a bit like people who have a cleaner and tidy up before the cleaner comes.

A final quote from an unknown author “I do my work at the same time each day – the last minute” – if that works for you, that’s great, if not hire in some help!

If you’ve read this and are in Knutsford, Cheshire and think you’d like to find out more about hiring a bookkeeper and the cost involved Knutsford Admin would be happy to hear from you.


Why do i have a blog?

Yes I’m asking myself that question!

Well curiosity.  On a need to know basis I felt I needed to know about the world of blogging – I am naturally a very inquisitive (nosey) person.

So I wondered what blogging was about and how it’s incorporated into websites and what advantages / disadvantages there were for small businesses.

For those seeking good search engine optimization on their websites it is rumoured that blogging helps with keyword searches, but, as my business is centred around bookkeeping, admin, secretarial services and paperwork organisation I think to just blog about these topics would be a trifle boring.  I did though just manage to sneak some keywords for SEO into my blog!!  I did spot in the press very recently that web spiders, like Google, are looking for interesting blogs not just those written for SEO purposes – does the spider actually read the article though, I wonder how it knows if the article is written for general reading  or just for SEO purposes?  See I am as ever curious.

So I shall continue to post completely random blogs, about once a month (I ‘m not inspired enough to write more frequently) and I shall keep on researching the whole matter of blogs.


Thoroughly recommend Stromboli, Sicily as a destination.

If you read my previous post on travelling light!  You may be curious where we were – we visited Stromboli which is a live volcano.  There are daily trips up to the crater to see the lava spouting out, it was awesome whilst a little daunting especially the noise of some some of the explosions.

If you are at all interested in volcanoes and are happy to climb to the top (and back down in all the ash, a bit like coming down a sand dune for two hours) then book yourself a trip, you’ll be wowed that’s for sure.


What have my experiences of Twitter been?

Having been a social user of Facebook from quite early on I hadn’t felt the need to use Twitter.  This changed when I set up Knutsford Admin. Trying to find out what businesses were out there and carrying out some bench marking of other secretarial services and bookkeepers I found Twitter to be a rather useful tool, and now I’m well and truly hooked.

During the day seeing tweets from other businesses in Knutsford it is a like a virtual walk along its high streets and seeing what’s going on.  Being of a slightly nosy disposition this window on life is great.

There really is a great sense of camaraderie between the businesses in the local area and tweets between them has really helped to prevent business owners feel isolated.

So from my experience Twitter for business to business is valuable.  The question is do enough members of the general public follow our local businesses on Twitter and take advantage of the many special offers and temptations tweeted?

Some teenagers I know are extremely active on Twitter but it does seem to just be for them to declare where they are and ‘talk’ to their mates, but then again from a businesses point of view though teenagers aren’t the ones who’ll be spending.

Hopefully Twitter will continue to grow and more members of the public will use it to see what’s going on in their local town and support them.

I am definitely firmly a Twitter fan!